PTG: Indian Lane PTG: By- Laws

Last Updated: 9/5/2019 7:56 PM

Rose Tree Media School District

 

Indian Lane Elementary School

Parent-Teacher Group (PTG)

Approved- February 2002

ARTICLE 1- NAME

The name of this organization shall be the Indian Lane Elementary School Parent Teacher Group, hereafter referred to as the PTG.

 

ARTICLE II - OBJECTIVES

The purpose of this organization shall be to provide a cooperative relationship among parents, teachers, administrators and the community in order to enhance the social, cultural and instructional opportunities for all students.

ARTICLE III - BASIC POLICIES

SECTION 1:  The organization shall be voluntary, non-commercial, non-sectarian, non-partisan, non-profit and non-discriminatory and shall not endorse any special interest groups.

 

SECTION 2:  The organization shall provide a forum for the expression and exchange of ideas and concerns which are necessary to the establishment of school policies.

 

SECTION 3:  In the event of the dissolution of this organization, its assets shall be donated to the Indian Lane Elementary School (hereafter referred to as Indian Lane). Should the dissolution occur due to the closure of Indian Lane, the Executive Board shall exercise its discretion in distributing the assets of the PTG for the benefits of Indian Lane's students, provided any such distributions shall be made in accordance with the requirements of the Internal Revenue Code on distribution to qualifying non-profit organizations under Section 501, as amended.

ARTICLE IV - MEMBERSHIP AND FINANCIAL SUPPORT

SECTION 1:  Membership shall include parents and guardians of Indian Lane.  Students and members of the IndianLane staff, regardless of ability to pay dues.

 

SECTION 2:  Dues shall be established by the Executive Board of the PTG and collected annually.

 

SECTION 3:  Eligibility for Executive Board Office is contingent upon the payment of dues.

 

SECTION 4:  To ensure adequate start-up funds in the fall, the closing balance of the PTG bank account at the end of June should not be less than $3,500.00

 

SECTION 5:  The fiscal year of the PTG shall run from July 1 through the following June 30.  Taxes should be filed no later than November 1st.  

 

SECTION 6:   Upon taking office in June, the Treasurer shall appoint a budget committee of at least five (5) people.  This committee shall include the Treasurer, a member of the Executive Board, an Indian Lane teacher representative and two (2) people appointed at large from the PTG membership.  This committee shall form the budget for the upcoming school year.  This budget shall be presented and voted upon at the first general PTG meeting of the nextschool year.

ARTICLE V - OFFICERS, THE ELECTION PROCESS AND GENERAL VOTING

SECTION 1:  The officers for the PTG, (hereafter, Officers) shall be President, Executive Vice-President, two (2) Vice-Presidents, Secretary and Treasurer.

 

SECTION 2:  The Officers shall be elected at a Spring general PTG meeting, and no later that April 30. Should there be only one nominee for any office, the Secretary shall cast the elective ballot for the nominees.  In all other cases, voting shall be done by written secret ballot, to be distributed, collected and counted by members of the nominating committee.  Election results shall be announced by the end of that same meeting.

 

SECTION 3:  The officers shall assume their duties at the beginning of the next fiscal year.  The officers shall service for a term of one (1) year, with the exception of the Treasurer.  They Treasurer shall serve a two (2) year term.  No officer shall serve more than two (2) consecutive terms in the same office.

 

SECTION 4:  There shall be a nominating committee consisting of four (4) members.  The President shall appoint the chairperson from among the members of the Executive Board.  The Executive Board shall select two members from the PTG membership.  One member shall be appointed from the teaching staff of Indian Lane.  This committee shall be formed no less than 30 days prior to the election.

 

SECTION 5:  The nominating committee shall name at least one eligible person for each office to be filled.  This list shall be reported at a designated Spring meeting, at which time additional nominations may be made from the floor.  Written notification of the nominees and of this meeting shall be given to the PTG membership at least seven calendar days prior to the general meeting at which the nominations can be made.

 

SECTION 6:  The Executive Vice-President shall fill for the remainder of the term a vacancy occurring in the office of the President.  A vacancy occurring in any other office shall be filled at one by a person approved by a majority vote of the remaining members of the Executive Board.  Any such replacement officer shall meet the standard for eligibility set forth in Article IV, Section III.

 

SECTION 7:  All members present at the Spring general meeting at which the election of officers shall take place are eligible to vote.

ARTICLE VI:  DUTIES OF THE OFFICERS

SECTION 1:  The President shall preside at all meetings of the PTG and the Executive Board.  The President shall be an ex-officio member of all committees except the nominating committee, and shall perform all other duties as prescribed in these By-Laws or as assigned by the Executive Board of the PTG.  The President shall coordinate the annual PTG calendar of events.  With the Executive Board's approval, the President shall appoint all committee chairpersons and shall coordinate the efforts of these committees.

 

SECTION 2:  The Executive Vice-President shall act as an aide to the President and shall perform the duties of the President whenever necessary.  The Executive Vice-President shall serve as a liaison between the Executive Board and the Rose Tree Media School Board and give the subsequent reports at the monthly PTG meetings.

 

SECTION 3:  The Vice-Presidents shall act as liaisons between the individual grade levels (parents, students and staff) and the Executive Board of the PTG.  One shall address the concern of grades K-2 and one shall work with grades 3-5.  The Vice-President shall also perform any duties as assigned by the President of the Executive Boars and as prescribed in these By-Laws.

 

SECTION 4:  The Secretary shall be responsible for all official correspondence, as well as recording and publication of all minutes of the PTG and the Executive Board meetings.

 

SECTION 5:  The Treasurer shall receive all monies of the PTG and shall deposit the same in the PTG accounts.  The Treasurer shall keep accurate records of receipts and expenditures, and shall make disbursements of funds only in accordance with the approved budget or as authorized by the Executive Board or as authorized by the President under the provisions of Article XI.  The Treasurer shall present a financial statement at every meeting of the PTG and at other rimes when requested by the Executive Board or general membership.  The Treasurer's accounts shall be examined annually by an independent auditor, appointed at large from the general membership or retained from outside the general membership.  If satisfied that the Treasurer's annual report is correct, the auditor shall sign a statement of that fact at the end of the report.  This repost shall be presented at the September general membership meeting.  The Treasurer shall perform another duties as required by the President or the Executive Board.  All checks are to be signed by either the President or Treasurer.

 

SECTION 6:  All Officers shall deliver all official materials to their successors when offices change hands at the beginning of the next fiscal year.

ARTICLE VII - EXECUTIVE BOARD

SECTION 1:  The Executive Board shall consist of the Officers, the chairpersons of the standing committees and four (4) faculty representatives appointed by the Indian Lane staff.  Two (2) faculty representatives shall come from grades K-2 and two (2) from grades 3-5.  Each of the four (4) representatives shall serve a term of two (2) years.  One (1) member of each pair of faculty representatives shall rotate off annually.

 

SECTION 2:  The school Principal is an ex-officio member of the Executive Board.

 

SECTION 3:  The duties of the Executive Board shall be to transact all necessary business of the PTG; to create special and standing committees and to approve the work of such committees; and to review and approve the budget committee's report for the fiscal year; and to approve all expenditures other than petty cash items.  Petty cash shall be set at $300.00.

 

SECTION 4:  Regular meetings of the Executive Board shall be held monthly during the school year.  Members in attendance shall constitute a quorum.  Special meetings of the Executive Board may be called by the President or by a majority of the members of the Board.  Parliamentary procedures, as stated in "Robert's Rules of Order Revised", shall govern the PTG and the Executive Board whenever applicable and in cases which are not consistent with these By-Laws.

 

SECTION 5:  Attendance at Executive Board meetings is expected of all Executive Board members.  Reports will be given where pertinent.

 

SECTION 6:  The general membership may attend Executive Board meetings, but shall not vote.  Only members of the Executive Board shall vote at such meetings.

ARTICLE VIII - IMDEMNIFICATION

The order to encourage the participation of the persons in the PTG, the PTG agrees to the extent of its assets and insurance, to indemnify and hold harmless any member who is subject to a claim or lawsuit out of the conduct of an authorized business or activity of the PTG.  This indemnification is the fullest that may be granted under the law and extends to the cost of defending against such claim or suit.  This indemnification does not extend to criminal acts or intentional misconduct or occurrences of gross negligence by members of the PTG, whether or not such actions are within the scope of their activities as members of the PTG.

ARTICLE IX - STANDING AND SPECIAL COMMITTEES

SECTION 1:  Standing committees shall be created by the Executive board as deemed necessary to promote the objectives of the PTG.  Standing committees shall serve for a term of one (1) year.

 

SECTION 2:  The chairperson of each standing committee shall present its plans to the Executive Board for approval.  No committee work shall be undertaken without the consent of the Executive Board.

ARTICLE X - VOTING ON POLICY AND FINANCIAL MATTERS

SECTION 1:  Those members present at any general meeting of the PTG are eligible to vote on policy and financial matters.

 

SECTION 2:  Proposed expenditures, not in the budget, in excess of $1,000.00 shall require written notification of the general membership at least seven (7) days prior to the general membership meeting at which the request shall be brought to vote.  Approval of the said expenditures shall require a two-thirds (2/3) vote of the membership present and voting.

 

SECTION 3:  Proposals for change in existing PTG policies shall require written notification of the general membership at least seven (7) days prior to the general membership meeting at which the proposal shall be brought to vote.  Approval of said policy change shall require a two-thirds (2/3) vote of the membership present and voting.

ARTICLE XI - ACTION WITHOUT A MEETING

Action without a meeting shall only be taken where time is of the essence to the action taken and such action shall not be in lieu of any regularly scheduled meeting of the PTG or Executive Board and shall not involve PTG funds in excess of $1,000.00.  Such action shall only be taken by the President, with the written or verbal consent of the Principal of Indian Lane and two (2) other members of the Executive Board.  If such action requires PTG funds, one of the two members of the Executive Board whom the President contacts shall be the Treasurer.  Such action shall be recorded in the minutes of the next regularly scheduled general meeting of the PTG.

ARTICLE XII - AMENDMENTS

SECTION 1:  These By-Laws may be amended at any time.  A proposed amendment shall be first approved by a majority of the Executive Board.  Upon approval by the Executive Board, notice of the proposed amendment shall be given to the general membership via letter at least seven (7) days prior to the general meeting at which it will be put to a vote.  The proposed amendment will be deemed approved upon acceptance by a two-thirds (2/3) majority of the PTG members present and voting at such general meeting.

 

SECTION 2:  Amendments to these By-Laws shall be deemed effective immediately upon approval as set forth in Article XII, Section 1, above.

 

 

 

As Amended, February 2002